In the United States, an apostille is the term for a specialized certificate. This is issued by the U.S. Department of State or the Secretary of State and attached to an original document, verifying its authenticity. Internationally, legitimate documents are verified this way by countries who have a membership with the Hague Apostille Convention. Sometimes, an apostille is an important component of documentation that will require translation services. Read on to learn more about how to hire an apostille translator and how to get important, official documents translated by a professional.

Apostille Requirements

In the U.S., apostilles can only be obtained for an original, notarized document or a certified copy of an original document. Most states have a small fee associated with this. Keep in mind that affixing an apostille to a document must be done through the U.S. Department of State or the Secretary of State. No other federal or state bodies (even embassies) have the right to do this.

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Apostille From the U.S. Department of State

An apostille on a document that is issued by a U.S. federal agency must be obtained from the U.S. Department of State. These kinds of documents include:

  • FBI background checks
  • INS documents
  • Certificates to foreign governments
  • IRS documents
  • Naturalization certificates

The U.S. Department of State is the only governing body that can affix apostilles to these documents. They may be mailed in or requests submitted in person. It typically takes about a week to obtain these and costs a per-document fee and department fee.

If these documents are not in English, they must be translated from a foreign language into English using a certified or notarized translation. This official step is essential to getting documents approved and obtaining the apostille you seek.

Translators USA can provide official translation for your U.S. Department of State apostille documents: contact us to learn more.

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Apostille From the Secretary of State

The Department of State apostille service is provided by the Secretary of State. It is subject to the apostille authentication process, which may vary slightly from state to state.

Documents that must obtain an apostille through the Secretary of State include:

  • Court-filed documents, including those at the federal, state, county or local level
  • Administrative documents
  • Government or public company filed documents
  • Documents related to notarial acts
  • Death and birth certificates
  • Marriage licenses
  • Divorce decrees
  • School transcripts
  • School degrees or diplomas

Additionally, the following documents should go through an apostille or authentication process:

  • Power of attorney
  • Fingerprint or police clearance certificates
  • Commercial documentation
  • Documents that establish proof of identity
  • Educational credentials

Apostilles can be ordered and received back within a few business days. They are subject to fees per document that include fees directly to the Secretary of State and notarization fees.

If these documents are not in English, whether they be personal or commercial documents, they require official, notarized translation.

You can order official, reliable and professional document translation online. Click here to learn how to order document translation with Translators USA.

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